StaffCop Standard
PC monitoring and corporate data security software
StaffCop Standard Features
Internet and Network
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Intercepting messages sent via web messengers
StaffCop Standard enables to monitor message exchange in MSN MSN Messenger, Yahoo! Messenger, AIM, ICQ, and Skype. It monitors time of message dispatch or reception, and,
of course, message content. The program stores user’s chat history and enables to conduct a search there. Also, it stores the time of Skype calls and contact info of parties, receiving these calls.
Often chat monitoring is necessary for improving personal efficiency, as well as for elimination of possible data leaks. Employee can be unaware that he or she shares
sensitive corporate information with his or her contacts and the company might suffer large damages from this action. In this case, chat monitoring is the ideal option of staff monitoring,
since Skype is often used as a work tool and it cannot be simply prohibited.
IM chat history can be deleted by employee. But StaffCop Standard provides constant access to necessary data using completely different data aggregation technology.
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Monitoring activities in social networks
StaffCop Standard monitors activities in the following social networks: Facebook, Twitter, and LinkedIn.
Main features: |
Displays information about viewed profiles in social networks; |
Stores message exchanges in Facebook, and private messages in Twitter; |
Makes backup copies of all files sent by employee in social networks: images, music, and video; |
Monitors images and videos viewed by employee in social networks. |
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Monitoring email exchange
Email is the most important channel of corporate data leaks. According to statistics, company staff often uses it to provide third parties with company’s sensitive information.
Monitoring email exchange option enables to detect and eliminate such threats on time. You can monitor all messages sent by both parties of email exchange including message content and attachments.
It supports all main types of email clients and protocols (SMTP, POP3, IMAP).
Main features: |
Supports SMTP, POP, and IMAP; |
Stores date, time, subject, sender and recipient email addresses; |
Makes backup copies of all files attached to email; |
Supports HTML and text formats; |
Supports all types of email clients. |
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Shadow copying of attached files
Shadow copying of files attached to email messages, and files uploaded to file sharing servers or to any other Internet resources. Their copies are sent to system administrator.
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Monitoring web site sessions and search requests
StaffCop Standard enables you to monitor in real time what web sites were visited by an employee, as well as what web sites employee visits during this type of monitoring.
This option can access web site’s URL, page title, time when web site was accessed, and user’s active time on a web site.
The program supports all browsers, including: Internet Explorer, Opera, Mozilla Firefox, and Google Chrome. Aggregated data is stored for further analysis.
The technology, implemented by StaffCop Standard to aggregate web site statistics, is different from technology used for browser history analysis.
This way, employee cannot delete this information by deleting browser history.
StaffCop supports work with black and white lists of Internet resources.
Analysis of search requests enables to determine the reason Internet is used on specific workstation. What employee is searching for:
a new place of work or solutions which can help to accomplish his current business tasks? StaffCop Standard helps to answer this question.
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Monitoring of encrypted network traffic
This function enables to monitor employee email, transferred via encrypted SSL channel, and web site sessions established via HTTPS connection.
At present in many cases network traffic is encrypted. Data leaks can occur via this channel. So starting with StaffCop Standard v.5.0 our program enables to monitor this type of traffic as well.
Local events
File operations
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Monitoring USB data storage devices
The program locks USB data storage device fully in local network, determines its name and logs the time when the device was connected and disconnected from employee workstation. It shadow copies files copied to USB storage by employees. Then these copies are sent to administrator.
USB data storage device lockdown protects employee workstation from virus attacks and prevents sensitive data leaks. Shadow copying of files copied to USB storage enables to pinpoint and record attempts of data theft and violations of corporate information security policy.
Main features: |
Completely locks USB data storage device; |
Provides temporary or constant access to USB data storage devices for specified employees; |
Shadow copies files copied to USB storage; |
Identifies USB data storage device connected to employee workstation by class, manufacturer code, serial number, etc. |
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USB data storage device lockdown
USB data storage device lockdown protects employee workstation from virus attacks and prevents confidential data leaks.
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Monitoring clipboard content
StaffCop Standards can monitor clipboard content. In case a user copies any data to clipboard, this event will be logged in user activity log and reports. Administrator is able to limit the size of a file which will be saved, and maximum size of file storage.
Main features: |
Shadow copies any data stored in clipboard; |
Limits maximum size of shadow copied files; |
Turns on/off clipboard content monitoring. |
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Monitoring files access
StaffCop Standard identifies all operations with files and folders on employee workstation. For example, you can receive information about access to Word or Excel files. The program logs all types of operations (copy, edit, read, and delete) with files.
Main features: |
Monitors access to any types of files (including hidden and system files); |
Identifies the type of application used to accesses the file; |
Creates filters for monitoring specific types of files; |
Shadow copies files, saved on USB storage; |
Monitors all type of file operations; |
Monitors files sent via Internet and saves their backup copies. |
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Shadow copying files from USB data storage devices
StaffCop Standard aggregates statistics on data copied to USB data storage devices (as well as from USB data storage devices) by employee. It identifies the time the copying was made, copied file size and name. Shadow Copy function enables to copy all files, copied from PC to USB devices, discreetly.
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Monitoring Internet file transfer
Shadow Copy function enables to copy all files, copied from workstation to USB data storage devices, discreetly. Created copies are sent to administrator.
Master of detailed reports
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Monitoring employee work time
StaffCop Standard monitors employee activities on workstation. It records data about launched applications and how long user works with each of them. Special tab Activity enables to monitor and analyze how employee uses his or her work time in real time mode.
Main features: |
Monitors time spent on employee activities on workstation; |
Aggregates statistics on application usage for a specified time interval; |
Converts information contained in Activity tab to PDF document. |
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Graphic analysis of user activity
The software enables to monitor time intervals when employee works with keyboard and manipulates the mouse (clicks or scrolls). Information about what particular applications were launched by employee is also recorded.
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Report generation scheduler
The scheduler is also integrated into StaffCop Standard. Its purpose is to load work logs from remote workstations to StaffCop Standard server from time to time to generate reports and send them to specified email addresses.
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Graphic reports
During report generation you can select an option to create graphs of most visited web sites or most used applications. For example, it shows what application was used most often during a work day.
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Sending reports to FTP and email
StaffCop scheduler allows to automatically generate reports and send them to specified email addresses, as well as to upload reports to FTP servers.
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Data filtering and search by specified key word
Data filter allows to filter aggregated data and to display data for specified time period. You can also filter data by specified key word.
Create search request and click Apply to start searching data by specified key word. Data containing specified key word will be displayed.
More detailed information
StaffCop Standard allows to analyze how workstations are used during work time. The system of reports provides information when, for how long, what applications were launched, and what web sites were accessed.
Features of StaffCop Standard reports system: |
Stores reports in PDF; |
Generates and stores reports on network resources; |
Enables to configure selected group of agents; |
Enables to select multiple agents in Computer list; |
Starts/stops monitoring of selected agent. |
System flexibility
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Grouping system of monitoring agents
All installed and added monitoring agents are included in the PCs list. For convenience of search, they can be grouped by different logical groups.
Additionally, several selected agents can be managed using context menu.
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Enabling several administrator modules
The system allows to enable several administrator modules with different type of aggregated data storage: Centralized data storage ; Data duplication; Distributed data storage . Detailed information regarding the system implementation is available in the program’s Help info (F1).
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Terminal server support
A single agent should be installed on a terminal server after the agent is added to admin panel list. It has a distinctive icon and treelike structure. At least one monitoring user should be added to the list in order to start monitoring.
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Monitoring and data aggregation settings
The flexible system of monitoring configuring is implemented in the product. The system allows to manage quotas, exclude monitoring for specified workstations, configure application and Internet resources monitoring. Each workstation can be configured individually.
Additional features
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Operating in inivisble mode
StaffCop Standard agent can operate in invisible mode. When this option is enabled, employee at workstation is unaware that he or she is being monitored.
The invisible mode helps in situation, when employer has to eliminate data leak but does not know who initiated it. If the data leak is initiated on employee’s PC, StaffCop Standard will detect it discreetly.
The program monitors the following communication channels: |
Email; |
Social networks (Facebook, LinkedIn); |
Web messengers (Skype, ICQ); |
USB data storage devices and documents sent to print. |
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Remote installation/uninstallation of agent
You can remotely install StaffCop Standard agents on all workstations in your local network discreetly from employees. You can uninstall agents also discreetly.
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Sending messages from administrator to user
From admin module you can send instant messages to workstation where agent is installed. This feature significantly improves communication with network users. For example, you can notify a user that he or she has launched an application that contradicts the company’s information security policy.
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Encrypting aggregated data
The agent is a system service. It aggregates all necessary data and stores it in secured places inaccessible for regular users. All data is encrypted and unavailable for viewing
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Agent protection against deactivation
StaffCop Standard agent works as Windows service. If monitored employee does not have admin rights, he or she cannot stop Windows service and terminate the agent session.
More details
StaffCop Standard agent works as Windows service. If monitored employee does not have admin rights, he or she cannot stop Windows service and terminate the agent session.
Data transferred by agent to admin module is encrypted. This prevents unauthorized access to data aggregated by agent.